The City is seeking a Temporary Full-Time Administrative Assistant to perform a wide variety of administrative and customer service functions for the Community Development Department. This assignment could last up to six months, however the exact duration is unknown.
Typical Duties:
Employment Standards & Special Requirements:
Ability To:
Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience.
Experience dealing with the public is required.
Schedule:
Monday- Friday 8am-5pm
Pay:
$23.11-$33.05 per hour DOE
Typical Duties:
- Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
- Arrange meetings, schedule appointments, and transmit information to applicable parties
- Answer and direct public inquiries, taking messages and providing information as needed
- Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and professional tone
- Assist with permit processing and tracking
- Conduct necessary research to respond to public records requests
- Scan physical documents and convert them into digital formats
- Perform light bookkeeping duties and process payments, invoices and daily deposits
- Assist with public noticing and agenda posting
- Assist public with online permit portal, City website, and basic inquiries
- Assist with projects, research, or tasks under the general direction of higher-level staff
Employment Standards & Special Requirements:
- Standard office administrative practices and procedures, including the use of standard office equipment
- Business letter writing; techniques for preparing informational materials and the standard format for reports, correspondence, and other written materials
- English usage, spelling, grammar, and punctuation
- Work related computer applications for word processing, database and spreadsheets, with an emphasis on Microsoft Office Suite and Adobe Acrobat
- Records management principles and practices
- Business arithmetic and basic statistical techniques
- Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
Ability To:
- Perform detailed office support work accurately and independently within deadlines
- Learn to use specialized software as implemented
- Establish and maintain effective and cooperative working relationships
- Use good judgment in dealing with the public and responding to requests for information
- Handle a variety of activities simultaneously
- Use initiative while working within established guidelines and procedures
Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience.
Experience dealing with the public is required.
Schedule:
Monday- Friday 8am-5pm
Pay:
$23.11-$33.05 per hour DOE
